All Episodes BI 383: How to Hire a Virtual Assistant
Dec 14, 2021
Flowster Live Demo
[1:07] — The Benefits of Hiring a Virtual
VAs are the single greatest addition to Trent's business
Significantly increases productivity at an affordable cost.
[1:32] — Costs of Hiring a Virtual
Trent typically hires most virtual assistants from the
Philippines, while his personal assistant is from Mexico.
You can hire a Filipino virtual assistant for around $4 an
hour. Trent’s executive assistant in Mexico gets paid about $6 an
Aside from being less expensive, it also saves costs from
providing healthcare benefits.
An hour-to-hour basis allows you to terminate them without
hassle when they don't perform.
[2:22] — The Role of a Virtual Assistant
Allows you to focus on more critical tasks instead of $10 an
You can hire a general VA for all the tasks you don't want to
do. Hiring a specialized VA can help you with specific tasks like
project management and content creation.
Accomplish a collection of tasks that do not require
experience. Some examples of these tasks are:
Making phone calls and contacting venture partners and
Doing first-level research tasks and project management.
Create content, graphic design, digital marketing, social media
management, and email management.
[5:22] — Where and How to Hire a Virtual
Trent typically hires from the Philippines and Mexico. He hires
VAs from Mexico to be in the same timezone as them.
The best places to find virtual assistants are
Upwork and OnlineJobs.ph .
Make sure to put a unique code in the job description that you
want applicants to put in their application. It will allow you to
filter out qualified candidates more quickly.
[8:23] — The Applicant Screening Process
Trent's wife handles the hiring process of all their VAs.
They have them complete a test task to filter out applicants
who will do a good job.
Test tasks are usually one to two-hour jobs. But instead, they
tell them it could take up to eight hours and that they will get
paid by the rate.
The test task works as a trial run to find out who among the
candidates does the job most efficiently.
[9:49] — Common Mistakes When Hiring a Virtual
They don't put a code word in their job posting.
They do traditional interviews instead of straightforward
There's no clearly-defined process and instruction
documentation in place for the virtual assistant to follow.
They set unrealistic expectations far from what they have to
Tune in to the full episode to learn more about why people
struggle when hiring VAs! Make sure to get your SOP template from
Template Marketplace .